Importance of Entry Condition Reports

The dreaded entry condition report can often have both tenants and landlords cringing at just the thought. While it may seem like just another task to do on an already overbearing list, the importance of entry condition reports is worthy of your time and attention.

Completing the entry condition report provides the opportunity to carefully check over the state of the rental property, ultimately protecting all parties involved. The form is an official record that may be used as evidence in disputes regarding the bond or the property’s condition.

Why is the entry condition report important?

The entry condition report is essentially a checklist for inspections. The checklist covers the condition of the property at the beginning of a tenancy period. When the tenancy period is over, this checklist serves as a document of evidence to determine any damages incurred (if there are any), that a tenant is responsible for compensating for.

Regardless of how the damage occurs, even if it’s only the wear and tear of daily life, the tenant is expected to return the home to its former glory before moving out. Alternatively, the property owner can deduct the cost from the tenants bond or ask the tenant to restore it to an acceptable state at the very least before moving out.

If you're a tenant at the end of your tenancy period, it’s best practice to ensure any inventory is returned to its original spots if you’ve moved it - this makes it easier for the property manager to check all the items.

What does an entry condition report cover?

While this isn’t a comprehensive list, these are some of the items you should expect to see on your entry condition report as a tenant:

  • Doors/walls/ceilings

  • Windows & screens

  • Any blinds & curtains

  • Fans & light fittings

  • Power points

  • TV outlets

  • Air conditioners

  • Benchtops

  • Cupboards/drawers

  • Oven/griller

  • Stove tops

  • Dishwasher (if applicable)

  • Bathtubs

  • Basins and vanities

  • Mirrors

  • Awning

  • External walls

  • Gates & fences

  • Smoke alarms

If you’re in Queensland, this is an example of the possible entry condition report you will receive. For those of you in New South Wales, this is an example of a possible entry condition report.

For additional protection, it’s best practice to include photos as part of your report to ensure there’s extra evidence.

How is the entry condition report used?

As mentioned earlier, the entry condition report is used at the end of a tenancy period to assess any damages incurred. However, it’s also a legal document used in the dispute of damages incurred during the tenancy period.

On or before the starting date of a tenancy period, the lessor or agent must have the report prepared, marking the condition of each item, usually under the categories of clean, working, undamaged. The tenant then has several days to add their comments, signing the report and returning it to the lessor or agent. Each party should be provided a copy of the report upon completion.

While this blog isn’t a comprehensive analysis of the entry condition report, it’s important to keep in mind the protection that comes with ensuring you take yours seriously.

If you’re looking for a property manager who will put your property investments first, complete with 5-star customer service and satisfaction guaranteed, contact the team at Combynd on (07) 5536 9594 or contact us online.

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